Count unique recordings and derived clips
Assign a recording ID and track each clip with start/end times and a parent reference. State how overlapping clips affect total duration. Distinguish unique footage hours from the sum of clip durations so repeated segments do not look like new coverage. Keep alternate encodes and crops tied to the same original.
Review components beyond the picture
Inventory separately sourced footage, music, narration, transcripts, graphics, people, and locations. Link available source or release records internally and mark missing evidence. A record that explains the footage source does not automatically resolve every audio or appearance question. Take the proposed use and jurisdictions to appropriate reviewers before sharing.
Document timing and transformations
Record time-base conventions, frame rate, resolution, codec, audio availability, and whether timestamps reference the original recording or the clip. Note transcoding, trimming, stabilization, or redaction. For variable frame-rate material, check how annotation timing behaves after conversion rather than assuming frame numbers remain equivalent.
Evaluate the alignment, not just the transcript count
Select clips with silence, overlapping speakers, scene transitions, or difficult audio when those conditions matter. Check whether transcript segments align with the intended visual interval and whether language labels reflect the whole clip. Distinguish human-reviewed transcripts from unreviewed automatic output. Record failures and the selection method.
Keep related footage in the same evaluation group
Different clips of one event or recording can carry the same visual context. Record how the evaluator groups them for its task and flag unknown relationships. Deliver a recording-to-clip map, transcript references, and exclusions with the approved export. Do not send video files through this inquiry form.
Video archive review sheet
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